Tips for Communicating with Your Event Safety and Security Team

By Jessie States

A SPECIAL SECTION BROUGHT TO YOU BY MEETING PROFESSIONALS INTERNATIONAL

Accessing and sharing information among various event, venue, agencies and organizations is challenging, but necessary for developing effective situational and operational awareness, and your information must be “consumable” and “actionable” to be useful. Here are some helpful steps to establishing communication with your safety and security team and how to empower them to situational assessment.

Set Up an Email or Text Group

Set up an email or text group for the appropriate individuals to ensure cross-information sharing. Utilize information-sharing software such as Dropbox, Google Drive or Sharefile, and create various communication vehicles before, during and after event to share situational awareness information with staff and attendees. This is essential for any event or venue regardless of size, but will scale according to event, threat, history and number of entities involved.

Train All Staff and Volunteers to be…